1. Information We Collect

To provide a secure environment, we collect the following data during registration:

• Identity Data: Full name, former employee ID (if used for verification), and retirement date.

• Contact Data: Email address, phone number, and mailing address.

• Profile Data: Interests, former department, and any photos you choose to upload.

• Technical Data: IP addresses and login timestamps (collected automatically via the WildApricot platform).

2. How We Use Your Data

Your data is used exclusively for the administration of the Shelloiltimers community. Specifically:

• To verify your eligibility for membership.

• To send community newsletters and event invitations.

• To populate the Member Directory (subject to your personal privacy settings).

• We will never sell, rent, or trade your personal information to third-party marketers.

3. Member Directory & Visibility

By default, your profile visibility is controlled by you. Within your account settings, you can choose to:

• Keep your profile entirely private.

• Show your profile only to logged-in members.

• Hide specific fields (like your phone number or home address) while keeping your name visible.

4. Data Security (WildApricot)

Your data is stored on secure servers managed by WildApricot/Personify, our third-party service provider. They employ industry-standard encryption (SSL) and security protocols to protect your information.

Note: While we take every precaution, no method of electronic storage is 100% secure. We encourage members to use strong, unique passwords.

5. Your Rights (Access & Deletion)

You have the right to:

• Review and Edit: You can update your information at any time via your member profile.

• The "Right to be Forgotten": If you decide to leave the platform, you may request the permanent deletion of your account and all associated data.