1. Information We Collect
To provide a secure environment, we collect the following data during registration:
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Identity Data: Full name, former employee ID (if used for verification), and retirement date.
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Contact Data: Email address, phone number, and mailing address.
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Profile Data: Interests, former department, and any photos you choose to upload.
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Technical Data: IP addresses and login timestamps (collected automatically via the WildApricot platform).
2. How We Use Your Data
Your data is used exclusively for the administration of the Shelloiltimers community. Specifically:
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To verify your eligibility for membership.
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To send community newsletters and event invitations.
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To populate the Member Directory (subject to your personal privacy settings).
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We will never sell, rent, or trade your personal information to third-party marketers.
3. Member Directory & Visibility
By default, your profile visibility is controlled by you. Within your account settings, you can choose to:
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Keep your profile entirely private.
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Show your profile only to logged-in members.
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Hide specific fields (like your phone number or home address) while keeping your name visible.
4. Data Security (WildApricot)
Your data is stored on secure servers managed by WildApricot/Personify, our third-party service provider. They employ industry-standard encryption (SSL) and security protocols to protect your information.
Note: While we take every precaution, no method of electronic storage is 100% secure. We encourage members to use strong, unique passwords.
5. Your Rights (Access & Deletion)
You have the right to:
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Review and Edit: You can update your information at any time via your member profile.
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The "Right to be Forgotten": If you decide to leave the platform, you may request the permanent deletion of your account and all associated data.